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Complete Part I: Business Writing Steps. Outline the steps you must take in drafting the three business communications.
– Development of the new schedule graph – due date
– Agreement of the designed schedule with the store owners – due date
– Development of effective replacement benefits and compensation for the members of the team – due date
– Developing three messages for the different audience types – due date
– Providing three messages for the different audience types – due date
– Prepare effective measures for the possible downturn and staff turnover – due date

Complete Part II: Portfolio. Write three messages by selecting one message format for each audience. Explain the changes in the retail store operations. The three messages contain potentially negative information; address the information presented in the scenario so your audience might perceive it in a positive way.
Business Letter to Store managers
To:
From:
Date:
Subject:
It is a well know fact that with every coming years the prices on the commodities grow higher with each passing day. I would like to turn you attention that our company has a strong dependency on the commodities, such as gas, price on which is in constant growth. In an effort to combat rising gas prices and save money on store operations, the store government has decided to implement changes in store hours and employee work schedules. If before our store chain was working 7 days a week then from the ______ (date) the members of our team would be able to spend at least weekend day with their families and dear people. The new schedule is designed according to the following: the stores will be closed on Sundays. We care about our team members and want them to devote enough time to their families. From Monday through Saturday, stores will be open at 10 am and close at 8 pm. We developed the schedule functionally understanding that the stores are not performing effectively in the early and late hours, but this significantly impacts the members of the team. Unfortunately according to these changes we would like to inform you that Full-time employees, including managers, start working four 10-hour days a week. The government executives collaboratively with HR teams have already developed the system of compensation and benefits increase according to the recent existing legislation. The choice of the proposed benefits would be discussed individually with every member of the team by the chef executives. We also would like to inform you that no stores will be closing but the same time no new stores will be opening. We appreciate your understanding of the scrutinized situation and hope that it won’t reflect on your task performance in the company.
With care and respect
Public Relations Manager
The Board of Government
A business Memo to Store employees
To:
From:
Date:
Subject:
Ladies and Gentlemen
Our company would like to inform you about the ongoing changes in the working schedule. These changes are caused by the necessity of reorganization of the store chain working hours as according to the recent investigation this negatively impacts profitability of the company and that would negatively impact you as the stakeholders of the company. The government of the chain store suggested making a shift in the working hours of the stress. Since _________ (date) the stores won’t work on Sundays. This would be a significant benefit to the staff as it let them to spend one guaranteed weekend day with their families. From Monday through Saturday, stores would be open from 10 am, which is one hour later and close at 8 pm, which is one hour earlier. Unfortunately according to these changes we would like to inform you that full-time employees would start working four 10-hour days a week. Part-time employees will consolidate their hours in 1-, 2-, or 3-day workweeks. It would depend on how many hours they are scheduled to work. All the changes are developed according to the current legislation. We also would like to inform you that our government has already developed a serried of compensation and benefits increase. It would especially have close connection to the full time workers. The benefits and compensation suggested by the government and HR department would be discussed with every member of the staff individually. We appreciate your understanding of the changes and would like to inform you that despite the scrutinized situation none of the stores would be closed.
With care and respect
Public Relations Manager
The Board of Government
The poster should be developed in bright colors and appear on the walls of the store two weeks before the changes would be implemented. It would be really a good idea to incorporate it with certain promotional event or bargain sale. The texts should be like the following
Ladies and Gentlemen
We want to inform that since _____ (date) the working hours of the store would be changes. The store would be closed on Sunday. From Monday through Saturday it would work from 10 am to 8 pm.
With respect
Administration of the store
Complete Part III: Reflection. Write a 200- to 300-word reflection on your writing, and compare and contrast the business writings in this assignment with academic papers you have completed.
In the end it would be essential to note that writing memos and letters has a significant drawback in this case and as it was mentioned in the activity plan there might occur the staff turnover and downturn as a whole. I think the better idea would be gather organizational meeting and there provide the decision and suggest and open discussion. Such authoritarian decision from the side of the government could make a significant damage to the whole company. The first core drawback is that the letters make the relations between the staff and the government more formal and less reliable. And even suggestion of compensation and benefit increase could hardly add to the team building and establishment of reliable relations between the members of the team and store chain owners. The organizational meeting would really be better in such a case and it would show that the opinion of every stakeholder is important for the store owners and they want to share the difficulties the company met. The staff and managers could suppose that the government do not rely upon them and this could ruin the company.
The external stakeholders are also worth more attention from the side of the shop owners. The flyer and poster are also not really a good solution for this case ether. It would be much better to provide a letter for every of the stakeholders and for the others poster would be good. The best solution would be also inviting them on organizational meeting. Such meeting would show the respect and value of every stakeholder and personally I do not support the ideas suggested by the owners of the company.
Comparing the suggested solution to contemporary managerial and organizational academic writings it would be essential that each of them is focusing on less formal and more personal approach, which could establish reliable relations between the members of the team. Before implementation of such significant changes, which undoubtedly reflect on profitability of the store chain it would be essential to organize the stakeholders’ meeting and raise this question on the discussion.

References
Richards L. (2008). Union-Free America: Workers and Antiunion Culture. Urbana: University of Illinois Press
Friedman S. D. (2008). Total Leadership: Be a Better Leader, Have a Richer Life. Boston: Harvard Business Press
Kaufman B. E. (2008). Managing the Human Factor: The Early Years of Human Resource Management in American Industry. Ithaca, NY: Cornell University Press.
Cappelli P. (2008). Talent on Demand: Managing Talent in an Age of Uncertainty. Boston: Harvard Business School Press